Office Manager

 Office Manager

Job Type:
Permanent
Hours negotiable (minimum of 30 hours)
Sector:
Construction/Design Industry
Location:
Chelsea, London
Deadline:
25th March 2018

We are currently looking for an experienced office manager to join our expanding team. This is an instrumental role that will include accounting, administration and HR reporting directly to the Director. We are looking for a highly organised, enthusiastic and effective individual, who holds keen attention to detail and has significant administrative and accounting experience. We are committed to employee development and will ensure that the successful candidate is supported for any additional training required for the role.

To apply, please send a CV and covering letter detailing your suitability and availability to poppy@knektd.co.uk

Role & Responsibilities :

The successful candidate will be an enthusiastic and dynamic professional who has knowledge of and/ or proven skillset in the following:

Accounting Responsibilities

–  Management and ongoing maintenance of financial records
–  Processing sales and purchase invoices, receipts and payments
–  Managing accounts receivable and account payable i.e. amounts owed by debtors and amounts owing to creditors
–  Reconciling accounts and preparing reconciliation reports weekly and monthly
–  Maintenance and management of accounting software
–  Maintenance of bank account, credit card and petty cash
–  Processing expenses
–  Perform financial checks on project documentation Administration responsibilities
–  Management of all office resources
–  Maintenance of management information systems
–  Liaising with clients and suppliers on a daily basis
–  Administration of client and supplier contracts
–  Maintenance of established administrative processes and procedures recommending improvements where necessary
–  Responsibility for arranging any work-related travel and accommodation for staff when required
–  Organise and facilitate regular team meetings

HR Responsibilities

–  Responsible for all HR administration to include preparing change of contract terms, assisting with performance reviews and maintaining employee files
–  Manage new starter and leaver processes; preparing all offer letters and contracts accurately, arranging exit interviews
– Monitor and manage the holiday and sickness spreadsheet and being the point of contact for any queries
– Liaise with accountant to manage monthly payroll changes and resolve all payroll queries
– Be the first point of contact for all company HR issues

Other Responsibilities

– Maintaining in-house and external communications i.e. social media, website
–  Producing documents in line with company branding
– Management of company assets, including company vehicles
–  Responsible for compliance of office Health and Safety ensuring documents are updated and completed when necessary.
–  Undertake any other duties that may be relevant to the role

Desired Key Skills and Qualities:

–  Educated to Degree level/relevant experience
– Significant administration experience including accounts and HR
–  Excellent attention to detail with the ability to process information accurately
–  Experience using accounting systems, especially Quickbooks
–  Ability to work well under pressure, and juggle multiple processes simultaneously
–  High integrity, able to handle confidential information sensitively and with discretion
–  Excellent organisation skills and ability to prioritise workload and flex according to the demands of the business
–  Clear and concise communication skills and ability to build positive and open working relationships across the team and the business
– Excellent numeracy and analytical skills
–  Problem solving skills and the ability to suggest improvements
–  Positive outlook with a creative mind
–  Flexibility and adaptability
–  Proficient using Microsoft office programs, especially Excel
–  Strong work ethic, team player

Package:

–  Competitive Salary
–  28 days annual leave, including UK bank holidays
–  Company Uniform
–  Company Mobile Phone
–  Company Laptop
–  Training (where appropriate)

Full Job specification including the knowledge and skills desired for the role can be found in the supporting PDF Download.

If this sounds like you, please send an email to poppy@knektd.co.uk telling us why you think you would be right for the job. Please also attach a copy of your CV. We look forward to hearing from you.

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